Front Desk Administrative Assistant
3.
7 Hunt Valley, MD Hunt Valley, MD Full-time Full-time $22 - $24 an hour $22 - $24 an hour 23 hours ago 23 hours ago 23 hours ago Front Desk Administrative Assistant Department:
Administration Date Most Recent Update:
December 12, 2023 GENERAL DESCRIPTION OF POSITION:
Under the supervision of the Executive Assistant, the Front Desk Administrative Assistant is the face of Richcroft, and therefore, plays a crucial role in providing support and assistance to the organization.
Primarily, the Executive, Human Resources, and Training departments.
The responsibilities of the Front Desk Administrative Assistant include but is not limited to the following:
PRIMARY JOB FUNCTION(S):
Communication:
Serving as a primary point of contact between executives, employees, vendors, and other stakeholders.
Managing the front desk, including but not limited to, answering the doorbell, phone calls, and responding to emails and other forms of communication.
Scheduling and Coordination:
Assisting the Executive Assistant with coordinating meetings, and events.
Schedule some appointments when needed.
Assisting HR and Training Departments with training schedule.
Data Entry and Record Keeping:
Maintaining and organizing databases, updating records, filing, running reports, and handling other administrative tasks related to data entry and management.
Office Management:
Handling incoming and outgoing mail, preparing rooms for meetings, and ensuring a well-organized and efficient work environment.
Document Preparation:
Preparing and editing documents, reports, and presentations.
This may involve formatting, and proofreading.
Meeting Coordination:
Organizing and coordinating meetings, including preparing meeting agendas, taking minutes, and distributing relevant materials.
Customer Service:
Interact with visitors, customers, and other external parties, providing a positive and professional image for the organization.
Problem-Solving:
Being resourceful and able to solve problems, address issues that arise and find efficient solutions.
Technology Proficiency:
Familiarity with office software, email systems, and other relevant tools is essential.
Including typing letters and memos, creating spreadsheets, and Richcroft specific systems and databases.
Confidentiality:
Handling sensitive information, maintaining confidentiality and discretion.
Team Collaboration:
Work closely with other members of the organization, providing support to various departments and teams.
Qualifications:
Previous 1-3 years' experience as a Front Desk Administrative Assistant, Human Resources Assistant or similar role, a plus.
In-depth working knowledge of MS Office Suite (e.
g.
, Outlook, Excel, PowerPoint).
Familiarity using iCareManager (iCM), Ceridian Dayforce, Training & e-Tracking, and PN3, a plus.
Strong organizational and multitasking skills.
Excellent communication and interpersonal abilities.
Detail-oriented and able to maintain confidentiality.
Ability to be flexible and adaptable in a fast-paced working environment.
High school diploma/ GED; additional qualifications in office administration are a plus.
Job Type:
Full-time Pay:
$22.
00 - $24.
00 per hour Expected hours:
40 per week
Benefits:
401(k) 401(k) matching Dental insurance Health insurance Life insurance Paid time off Referral program Tuition reimbursement Vision insurance Schedule:
8 hour shift Monday to Friday Work Location:
In person.
Estimated Salary: $20 to $28 per hour based on qualifications.
7 Hunt Valley, MD Hunt Valley, MD Full-time Full-time $22 - $24 an hour $22 - $24 an hour 23 hours ago 23 hours ago 23 hours ago Front Desk Administrative Assistant Department:
Administration Date Most Recent Update:
December 12, 2023 GENERAL DESCRIPTION OF POSITION:
Under the supervision of the Executive Assistant, the Front Desk Administrative Assistant is the face of Richcroft, and therefore, plays a crucial role in providing support and assistance to the organization.
Primarily, the Executive, Human Resources, and Training departments.
The responsibilities of the Front Desk Administrative Assistant include but is not limited to the following:
PRIMARY JOB FUNCTION(S):
Communication:
Serving as a primary point of contact between executives, employees, vendors, and other stakeholders.
Managing the front desk, including but not limited to, answering the doorbell, phone calls, and responding to emails and other forms of communication.
Scheduling and Coordination:
Assisting the Executive Assistant with coordinating meetings, and events.
Schedule some appointments when needed.
Assisting HR and Training Departments with training schedule.
Data Entry and Record Keeping:
Maintaining and organizing databases, updating records, filing, running reports, and handling other administrative tasks related to data entry and management.
Office Management:
Handling incoming and outgoing mail, preparing rooms for meetings, and ensuring a well-organized and efficient work environment.
Document Preparation:
Preparing and editing documents, reports, and presentations.
This may involve formatting, and proofreading.
Meeting Coordination:
Organizing and coordinating meetings, including preparing meeting agendas, taking minutes, and distributing relevant materials.
Customer Service:
Interact with visitors, customers, and other external parties, providing a positive and professional image for the organization.
Problem-Solving:
Being resourceful and able to solve problems, address issues that arise and find efficient solutions.
Technology Proficiency:
Familiarity with office software, email systems, and other relevant tools is essential.
Including typing letters and memos, creating spreadsheets, and Richcroft specific systems and databases.
Confidentiality:
Handling sensitive information, maintaining confidentiality and discretion.
Team Collaboration:
Work closely with other members of the organization, providing support to various departments and teams.
Qualifications:
Previous 1-3 years' experience as a Front Desk Administrative Assistant, Human Resources Assistant or similar role, a plus.
In-depth working knowledge of MS Office Suite (e.
g.
, Outlook, Excel, PowerPoint).
Familiarity using iCareManager (iCM), Ceridian Dayforce, Training & e-Tracking, and PN3, a plus.
Strong organizational and multitasking skills.
Excellent communication and interpersonal abilities.
Detail-oriented and able to maintain confidentiality.
Ability to be flexible and adaptable in a fast-paced working environment.
High school diploma/ GED; additional qualifications in office administration are a plus.
Job Type:
Full-time Pay:
$22.
00 - $24.
00 per hour Expected hours:
40 per week
Benefits:
401(k) 401(k) matching Dental insurance Health insurance Life insurance Paid time off Referral program Tuition reimbursement Vision insurance Schedule:
8 hour shift Monday to Friday Work Location:
In person.
Estimated Salary: $20 to $28 per hour based on qualifications.
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